Email - How to Add, Manage, and Remove Delegates in Outlook for Mac

Question:

How do I add a delegate to my Email Account in Outlook for Mac?

How do I remove a delegate's access to my account in Outlook for Mac?

Answers:

You can give a delegate access to your Microsoft Exchange calendar, contacts, and email, and you can set permissions that define the activities that delegates can carry out for you.

Table of Contents:

Add a Delegate in Outlook for Mac

New Outlook

***Important: To use delegation, you and your delegate must have a Microsoft Exchange account.***

1. At the top ribbon, click Tools > Accounts.
   
   
   
2. Click Delegation and Sharing.
   
   
   
3. In the Delegates who can act on my behalf section, click the "+" icon. 
   
   
   
4. Enter the name of the person that you want to add as a delegate.
   
5. Click the delegate's name in the search results list, and then click Add.
   
   
   
6. Select the permission level that you want to set for the delegate for each item type and click OK.
   
   
   

Legacy Outlook

1. Open the Outlook desktop app on your Mac device.
   
2. At the top of your Outlook ribbon, click Tools.
   
   
   
3. Click Accounts.
   
   
   
4. Select the WSU email account that you want to add a delegate to and click Advanced.
   
   
   
5. Open the Delegates tab.
6. In the Delegates who can act on my behalf section, click the "+" icon.
   
   
   
7. Enter the name of the person that you want to add as a delegate.
   
8. Click the delegate's name in the search results list, and then click Add.
   
   
   
9. In the Permissions box, select the permission level that you want to set for the delegate for each item type and click OK.
   
   

Manage Delegate Permissions for Multiple Item Types

New Outlook

1. Open the Outlook desktop app on your Mac device.
2. At the top ribbon, click Tools > Accounts.
3. Click Delegation and Sharing.
4. In the Delegates who can act on my behalf section, double-click the account for which you want to change permissions.
5. In the Permissions box, make the changes that you want and click OK.

 

Legacy Outlook

1. Open the Outlook desktop app on your Mac device.
2. At the top of your Outlook ribbon, click Tools.
3. Click Accounts.
4. Select the WSU email account that you want to change delegate permissions for and click Advanced.
5. Open the Delegates tab.
6. In the Delegates who can act on my behalf section, double click the name of the delegate.
7. In the Permissions box, make the changes that you want and click OK.

Manage Delegate Permissions for a Single Folder

New Outlook

1. Open the Outlook desktop app on your Mac device.
2. At the top ribbon, click Tools > Accounts.
3. Click Delegation and Sharing.
4. In the Delegates who can act on my behalf section, double-click the account for which you want to change permissions.
5. In the Permissions box, make the changes that you want to each individual item (calendar, inbox, contacts, etc.) and click OK.
   
   1. Please note that changes to the inbox permissions apply to all folders within the main Inbox folder.

Legacy Outlook

1. Open the Outlook desktop app on your Mac device.
2. To change calendar delegate permissions:
   1. Click the Calendar icon at the bottom-left.
   2. Right-click the Calendar option under your WSU email account and select Sharing Permissions.
      
      
      
   3. Click the delegate to highlight their name and in the Permissions column, make the changes that you want.
   4. Click Done to save your changes.
3. To change folder delegate permissions:
   1. In the left navigation pane, right-click the folder you want to change and select Sharing Permissions.
      
      
      
   2. In the Permissions tab, go to the Permission Level list and choose the preferred access level for the delegate. Individual permissions will automatically fill in based on your Permission Level selection. To customize permission levels, select or clear the check boxes under Write or Other.
   3. Click OK to save your changes.

 

Remove a Delegate

1. On the Tools menu, click Accounts.
2. Click the account for which you want to change permissions, click Advanced, and then click Delegates.
3. Under Delegates who can act on my behalf, click the delegate.
4. Click Delete.