Email: How to Add, Manage, and Remove Delegates in Outlook for Mac

You can give a delegate access to your Microsoft Exchange calendar, contacts, and email, and you can set permissions that define the activities that delegates can carry out for you.
To add a delegate in Outlook for Mac:

***Important: To use delegation, you and your delegate must have Microsoft Exchange account.***

  1. On the Tools menu, click Accounts.
  2. Click the account that you want to add a delegate to, click Advanced, and then click Delegates.
  3. Under Delegates who can act on my behalf, click Add
  4. Type the name of the person that you want to add as a delegate.
  5. Click the delegate's name in the search results list, and then click Add.
  6. In the Permissions box, select the permission level that you want to set for the delegate for each item type.

 

To manage delegate permissions for multiple item types:

  1. On the Tools menu, click Accounts.
  2. Click the account for which you want to change permissions, click Advanced, and then click Delegates.
  3. Under Delegates who can act on my behalf, click the delegate.
  4. Click the Action pop-up menu button, click Set Permissions, and then make the changes that you want.

 

To manage delegate permissions for a single folder:

  1. In the navigation pane, click the folder that you want to change.
  2. On the Organize tab:
    • In Calendar, click Calendar Permissions.
    • In Mail or People, click Folder Permissions.
    • Click the name of the person for which you want to change the permissions.
  3. In the Permission Level list, choose the access level that you want. Individual permission levels are automatically filled in below based on your selection in the list.
  4. To customize the user's permission levels, select or clear the check boxes under Read, Write, Delete, and Other.

 

To remove a delegate:

  1. On the Tools menu, click Accounts.
  2. Click the account for which you want to change permissions, click Advanced, and then click Delegates.
  3. Under Delegates who can act on my behalf, click the delegate.
  4. Click Delete.