Background

Instructor Schedule

Curriculum Management->Instructor/Advisor Information->Instructor Schedule

Class Roster

Curriculum Management->Class Roster->Class Roster

Grade Roster

Curriculum Management->Grading->Grade Roster

Maintain Schedule of Classes

Curriculum Management->Schedule of Classes->Maintain Schedule of Classes

Enrollment Summary

Records and Enrollment->Enrollment Summaries->Enrollment Summary

Issue/Problem

  •  Grades do not get submitted until the deadline. 
  • As long as they are trying to make changes before the deadline, they can set the Approval Status to "Not Reviewed", make their changes, change the status to "Approved", save.
  • If the deadline has already passed, they will need to work with the Registrar's Office. Here is the current Grade Change Request process as of 4/09/2018

Solution


How can I submit final grades after the deadline?

  • Six grades or fewer
  • Send a Supplemental Grade Form for each student with the instructor signature.
  • Retain yellow copy for your records.


  • More than six grades
  • Send a memo on department letterhead that includes the course and section number, year and term, each student's name, ID# and grade with the instructor's signature.

How can I change final grades after the deadline?
Grade Change Requests Need Department Chair Approval (Academic Rule 98)
Department chair signature required prior to processing the grade changes

  • Six grades or fewer
  • Send a Supplemental Grade Form for each student signed by the instructor and your department chair to the Registrar's Office.  Supplemental Grade Forms without the department chair's signature will not be accepted. 
  • Retain yellow copy for your records.


  • More than six grades
  • Send a memo on department letterhead that includes the course section number, year and term, each student's name, ID#, previous grade given, and correct grade.
  • The memo must be signed by the instructor and your department chair.  Memorandums without the department chair's signature will not be accepted.


Please ensure a record of all grade transactions are provided to the coordinator of your department for record retention purposes.
For Urban campuses, refer the instructor/department coordinator to the appropriate Registrar's Office.
For Pullman campus, send in ONE of the following ways. Only ONE request is necessary.


    • Email: RO.records@wsu.edu and your department coordinator
    • Fax: 509-335-7823
    • Mail: Registrar's Office (Mail Code) 1035


 Related Articles

Grading FAQ