Students, staff, and faculty will maintain access to email and Office 365 applications through WSU’s license when actively employed by or actively attending the university.
When students, staff, and faculty leave or separate from WSU due to graduation, expulsion, termination, or any other reason that causes them to no longer be actively affiliated with the university, access to email and other Office 365 applications will be removed.
The following table lists all Office 365 access changes based on roles at WSU:
| Group | Description | Office 365 Applications | |
|---|---|---|---|
| Active Students | Students that are actively attending and enrolled in a course at WSU. | Service will remain active. | Services will remain active. |
| Enrolled Students | Students that are not actively attending due to a leave of absence but have an enrolled status at WSU. | Service will remain active for up to 3 terms before being removed. | Services will remain active for up to 3 terms before being removed. |
| Former Students (Alumni) | Students that are no longer enrolled at or attending WSU due to graduation, expulsion, or other similar circumstances. | At this time, former students service remains active. | Graduating students email service will remain active until service is retired at a future date. Service is removed immediately after leaving WSU for other separation events. Students who are also employees will not retain their access email service. |
| WSU Faculty and Staff | Faculty and staff that are actively employed by WSU. | Service will remain active for entirety of appointment. | Services will remain active for entirety of appointment. |
| Former WSU Faculty | Faculty that are no longer employed at WSU due to retirement, termination, or other separation. | Access to email is removed upon separation. | Access to Microsoft 365 (i.e. Email, OneDrive, etc.) is removed upon separation. |
| Former WSU Staff | Staff that are no longer employed at WSU due to retirement, termination, or other separation. | Access to email is removed upon separation. | Access to Microsoft 365 (i.e. Email, OneDrive, etc.) is removed upon separation. |
| Former WSU Affiliates | Affiliates that are no longer employed at WSU due to retirement, termination, or other separation. | Access to email is removed upon separation. | Access to Microsoft 365 (i.e. Email, OneDrive, etc.) is removed upon separation. |
| WSU Emeritus Faculty | Retired faculty with an active emeriti appointment and continued service at WSU. | Service will remain active for entirety of appointment. | Services will remain active for entirety of appointment. |
For any questions regarding how your Microsoft 365 access will be impacted based on upcoming changes to your role, please contact the Crimson Service Desk at 509-335-4357 or crimsonservicedesk@wsu.edu.