In order to create a notice, navigate to "Create Notice" from the menu.
On arrival to the Create Notice page, you will see this screen:
From here, you can think of creating a notice like sending an email. Enter in the information in the required fields. Required fields have an asterisk (*) next to it.
The Notice Contents field will accept HTML content for text emphasis.
The Creator ID will be automatically populated based on our login and cannot be changed. The Creator Name must be populated by the user but there is no validation beyond existence. If there is something in the field, it is accepted. Likewise, the creator email can be any collection of characters. Creator Group allows us to create reporting cohorts that we can search out later. Effective date is to initiate when the notice becomes visible to the recipient. For instance, you can set the effective date for a week from now and the recipient will not be able to see it or get alerted until the specified date. The expiration date is the date that this notice will no longer be visible to its recipients. The recipients will not be able to view this notice anymore. The Batch ID is an optional field that allows an administrator to view statistics regarding notices with a common purpose.
There are two ways you can add recipients, manually entering in WSU ID/NIDs or uploading recipients by a csv file. You will notice that there are two tabs (as shown below). Make sure you are on the correct tab before continuing.
First, make sure you are on the Manual Entry tab. You may enter a NID or a WSU ID to the text field. After entering an identifier, you may click “Add Recipient(s)” on the right or press Enter on your keyboard and the entry will populate the “Recipients” table. Continue until you have all the desired recipients in the table. You can also add in multiple recipients at the same time by separating them by commas. Once you press enter or click 'Add Recipient(s)', the recipients will be loaded into the table. Note: Anything that fails validation (like an invalid NID) will remain in the Add Recipients field in red to indicate more information is needed.
If you typed in a wrong person or if your loaded file has recipients in it in error you can manually update the recipients table by removing the errant person. Start by checking the box in the table of the recipient(s) needing to be removed. Once all desired recipients are checked, click the "Remove Recipient(s)" button below the list. The list should now be updated with the checked recipients removed.
Once you are ready to send your notice, click the "Send Notice" button at the bottom of the screen. You should receive an alert stating your notice has been created.
Click 'Continue'. You should be redirected to an empty Create Notice page.
You now have successfully created a notice! You can now exit or leave the page.
If you are comfortable with creating files then you can create a file of NIDs to upload recipients. The NIDS can be separated with commas, whitespace, semicolons or have one NID per line.
Make sure you are on the File Upload tab. You will see a text bar and a button labeled 'Add From File'. Click this button, and it will open a File browser, where you can click your file. After the file is selected, you should see the text bar uploaded with the name of your file.
If you want to upload a different file, you can repeat the above steps and reselect your file by clicking the 'Add From File' button again.
Once a file is selected, you are ready to send your notice. Click the "Send Notice" button at the bottom of the screen. You should receive an alert stating your notice has been created.
Click 'Continue'. You should be redirected to an empty Create Notice page.
You now have successfully created a notice! You can now exit or leave the page.
Note: Each tab has it's own 'Send Notice' button. This means that if you upload a file and switch tabs to Manual Entry and click 'Send Notice', it will come back with an error because it was expecting recipients to be manually entered.